Where they were

20+ live projects at once, each spread across multiple spreadsheets, no automation, no single view of what was happening or what needed doing. Leads landed in an inbox or on the office phone and slipped through with no follow up.

What we built

One clear view of the entire project portfolio, every project on one task list feeding a master list so every staff member knows exactly what to do and when, and leads nurtured automatically and invited to self book a meeting so none go cold.

The result

60% less time spent managing tasks, 30% less time chasing leads, and a projected £700,000+ of project delivery payments protected through proper management.

Where they were

Run entirely from the owner's phone with zero staff, 17 hours average daily screen time, no onboarding process and no structure.

What we built

A full system for onboarding new clients, managing existing ones through automated reports, processes for bringing on staff, and clarity on how the business is performing.

The result

9 hours a day back, the owner able to switch off at weekends and bring on staff, and 5x growth from 8 units and no staff to 53 units and 3 staff, while working less.

Where they were

Massive inefficiencies across the team, manual inputs between disconnected tools causing errors and missed information, and no clear view of how the business was operating.

What we built

Every tool talking to each other and sharing information automatically from leads through to delivery and finance with no double entry, and a Business Management Dashboard showing every KPI across the business in one view.

The result

30% reduction in hours spent manually inputting data across a team of 27, zero time now spent fixing errors, and every job running smoother and faster.

Where they were

1.5 full time staff purely on admin, reconciling POs and WOs, chasing payments and managing timesheets, with no capacity to focus on growth and no time to follow up with existing clients for servicing.

What we built

Automated timesheet systems, PO and WO reconciliation, late payment follow ups, and a Voice AI boiler servicing booking system, removing manual data entry across key areas and freeing staff to be redeployed onto growth.

The result

1.5 staff freed to focus on growth projects, a further 30% of a full time role recovered from fixing errors, and the next expansion of the group toward £7,000,000 unlocked.

Where they were

The entire business run through WhatsApp and a paper diary, no processes or systems for managing cleans, staff, invoicing, demand or bookings, 11 cleaners juggling site, commercial and residential work, and owners working 16 hour days 7 days a week for 18 months just to keep it going.

What we built

A full business management system that notifies cleaners of upcoming cleans, shows owners weekly and monthly data on bookings, revenue and cleaners, a quality checklist for cleaners, and full invoicing and finance support, fundamentally changing how the business runs and where the owners focus.

The result

Hundreds of hours a week saved in coordination and time previously lost to having no structure, a projected doubling of the business, and owners finally focused on growth over survival.

Where they were

A working business with solid foundations, but nothing to manage new clients or lead volume, with the full team stuck in the day to day and no room to grow revenue.

What we built

A new offer with a full onboarding process, qualification and call booking, every lead nurtured properly with the system doing the heavy lifting, freeing the team to focus on the key tasks. Ad spend tripled because they knew the system could handle it.

The result

60+ hours a week recovered across a team of 4 previously spent chasing, on admin and managing data, and £225,000 of additional revenue in the first month the system went live.